FSU Facilities Jobs

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  businessBuilding Services - Custodians maintain clean and sanitary conditions of all the university’s facilities and buildings to foster a safe and pleasant learning environment.
  
  
  
  

  Associate Director, Property and Waste Management
  Job ID - 58485
  Closing Date: until filled
  
  

  This position is responsible for leading and overseeing various Facilities operational groups including Waste Management and Recycling, Surplus, Relocation and Warehousing, and the Motor Pool (including fuel and fleet tasks). In all areas, this role is to ensure a high level of service to campus using proper procedures that are aligned with the direction/initiatives of facilities leadership.
  
  
  
  

  
  

  • Directly supervises operational supervisors and managers of the assigned areas, providing direction and leadership for operational effectiveness. Ensures both needed resources are provided to each area along with efficient stewardship and control of provided resources. Participates in strategic short- and long-term planning for operations and development of various initiatives such as service level agreements. Recommends and oversees department operation policies including data tracking, reporting, and use of applicable IT systems management. Meets with campus clients/partners to build effective relationships and coordinate needed work.
  • Responsible for solid waste disposal, recycling, and surplus daily operations for the FSU on the Tallahassee campuses/sites; includes parking lots and parking structures. Oversees recycling initiatives and collaborates with the Office of Sustainability, Environmental Health and Safety and other campus departments on outreach and education efforts associated with waste management, recycling, and surplus. Advances programs, initiatives, and methods for increasing department efficiency and effectiveness.
  • Responsible for Facilities warehousing and relocation services, including but not limited to the proper handling, storing, transportation, and tracking of university property. Supports campus as needed with relocating and storing of equipment and materials. Looks to collaborate, expand, and increase efficiency of warehousing efforts across campus. Provides oversight in the coordination of all relocation efforts, especially with sensitive and high traffic and impact moves.
  • Oversees the motor pool, including the inspection, repair, and functionality of university vehicles and other related equipment. Oversight of the fleet and fuel systems including tracking, documenting, and communicating necessary forms and use of university vehicles. Ensures that fuel systems are operational at all times, including preparing for weather events. Uses data tracking and software to improve and advance this program.
  • Works with all assigned areas for related safety for staff in accordance and coordination with FSU Environmental Health and Safety. Seeks out and ensure staff are properly trained for the various vehicles and equipment. Reviews, develops, and implements necessary internal controls to ensure proper handling of valuable items in accordance with university policies and other governing statutes. Coordinates with vendors for repair of vehicles and handles necessary records and billing.

   

  
  

  
  

   

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  business_centerBusiness Operations - Facilities Business Operations provides integral support services, including information technology, human resources, and financial services. These services ensure efficiency across the department and enable us to provide optimum service to the university.
  
  
  
  
  

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  straightenPlanning, Design & Construction - Architects, planners, engineers, construction managers, and other design professionals provide successful development and continuous improvement of campus facilities.
  
  
  
  

  Architechtural Designer
  Job ID - 59111
  Closing Date: until filled
  
  

  • Prepares preliminary and final construction drawings and specifications for review and approval by the Architect Supervisor. Coordinates preparation of related probable cost statements. Coordinates interior design work with architectural and engineering support consultants.

  
  
  
  

  • Prepares interior furniture and equipment selections and finishes in accordance with client department requirements.
  • Verifies existing physical conditions at project sites. Inspects and issues inspection reports of progress and completed work. Develops building programs as needed to define the scope of related projects. Reviews building and life safety code requirements and prepares project specific summary analysis reports and building programs.
  • Manages interior design product and finish system references and sample library, supervises Interior Design Interns in related tasks.
  • Develops and maintains job files, such as resource libraries, project schedules, and procurement and budget tracking documents, in a centralized electronic location that is available to and approved by the department. Maintains file structure and records of floor plans, finish schedules, and furnishings, including age, warranty, and life expectancy of furnishings.

   

  
  

  
  

   

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  Interior Designer (Multiple Positions)
  Job ID - 58551
  Closing Date: until filled
  
  

  • Responsible for planning, designing and monitoring the construction and interior alteration/renovation of University buildings.

  
  
  
  

  • Prepares preliminary and final construction drawings and specifications for review and approval by the Architect Supervisor.
  • Coordinates preparation of related probable cost statements. Coordinates interior design work with architectural and engineering support consultants.
  • Prepares interior furniture and equipment selections and finishes in accordance with client department requirements.
  • Verifies existing physical conditions at project sites. Inspects and issues inspection reports of progress and completed work.
  • Develops building programs as needed to define the scope of related projects. Reviews building and life safety code requirements and prepares project specific summary analysis reports and building programs.
  • Manages interior design product and finish system references and sample library, supervises Interior Design Interns in related tasks.

   

  
  

  
  

   

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  Project Administrative Coordinator
  Job ID - 58681
  Closing Date: until filled
  
  

  Responsible for administrative support of AD of Project Management, AD of Planning, and AD of Capital Project Administration within the Planning, Design & Construction unit in the delivery of effect project management services and proper documentation management. Duties and responsibilities include, but are not limited to, providing administrative support, meeting scheduling, managing project document flow, coordinating project team efforts, serving as a liaison between team members, ensuring compliance with regulatory and departmental processes and procedures, and coordinating communications for capital improvement projects. Position reports to the Assistant Director of Capital Project Administration.
  
  
  
  

  
  

  • Provide principle administrative support to Planning, Design & Construction AD of Project Management, AD of Planning, AD of Capital Project Administration, and Project Managers within a fast paced, multiple priority and multiple assignment environment, ensuring project progress and compliance with established procedures. Provide advice and assistance to Project Management staff on governing institutional, statutory, and Board of Governors' policies and/or regulations. Proactively assist in routine procedures, processing requirements, and statutory recordkeeping, and other miscellaneous administrative duties as assigned. Serve as primary administrative support to Associate and Assistant Directors.
  • Oversee project bidding and contract award process for the department. Track and ensure compliance with established procedures, including, but not limited to: Notice of Award, Notice to Proceed, Insurance, Bonds, Substantial and Final Completion Certificates, etc. Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the University. Track and maintain lists of contract claims, close out items, etc. as required.
  • Coordinate and schedule design review, construction progress, and other project related meetings. Coordinate and schedule departmental meetings. Manage document coordination between University, Design Professionals, Consultants, Contractors, University departments, and any regulatory agency as necessary.
  • Draft, update, copy, print, scan, review, distribute, mail, file: permits, meeting minutes, transmittals, letters, schedules, presentations, website content, email correspondence, and any other departmental and project related information and documentation. Ensure submitted documents comply with FSU requirements. Retrieve filed or archived information and documents.

   

  
  

  
  

   

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  Project Manager (Multiple Vacancies)
  Job ID - 57431
  Closing Date: 01/06/2025
  
  

  This position will be responsible for managing the design and/or construction process of capital improvement projects, assuring projects are designed in compliance with university, state and federal standards and programmatic requirements and completed on schedule, within budget and in compliance with a contractually defined scope and quality standards. Projects may have a high level of complexity and may be high profile and have a greater impact on the operations of the university with multi-phases and multiple contracts; project team may include staff from several disciplines and/or departments as well as Specialty Consultants. Project durations can be as long as 3-5 years. This position is typically found in Planning, Design & Construction.
  
  
  
  

  
  Develops project scopes of work including program as required. Manages and supervises design and construction process of a group of projects. Reviews Design Professionals' and Contractors’ work and performance. Makes recommendations for engineering/architecture selection as required. Provides advice on development/interpretation of contract documents. Makes recommendations regarding dispute resolution to contract requirements, including design errors/design omissions, change orders and claims, etc. Facilitates effective project plan reviews. Reviews design and/or construction for code compliance with current campus standards and industry best practices. Reviews bids received and recommend contract awards to administration.

  
  

  Explains design and construction process to project team members. Understands factors influencing design and construction and explains such to team in a timely manner. Advises the client of requirements or suggestions. Communicates with all project participants. Responsible for project decision-making process and assure project team members are aware of any changes. Leads thorough and effective project coordination among internal and external participants for entire project duration.

  
  

  Develops and manages project budgets. Attains quality driven, functional, and aesthetically pleasing project results within approved project budget. Manages purchase orders and contracts on numerous single and multi-phased projects and negotiates contract changes independently. Manages project schedule throughout course of design and/or construction and develops schedule to assure desired project completion dates are met. Provides expert advice on constructability impact in the formulation of schedules during design phase. Manages schedules actively and accurately during project to enforce contract requirements.

  
  

  Provides direction, assignments, feedback, coaching and counseling to assure outcomes are achieved. May provide functional and/or administrative supervision of staff as assigned. Performs essential responsibilities of a Project Manager. Trains and mentors team members on appropriate project management skills.

  
  

  Analyzes, monitors, and prepares financial data, information, and reports. Ensures project budget is met. Monitors contracts and coordinates all project budget requirements including but not limited to encumbrances, expenditures, funding alignment.

   

  
  

  
  

   

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  warningEnvironmental Health and Safety - Inspectors, technicians, safety officers, and risk management professionals ensure compliance with regulations, procedures, and standards to promote a safe and healthy environment in classrooms, laboratories, and work sites.
  
  
  
  

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  contact_phoneFacilities Human Resources - Oversee recruitment and employee and labor relations for Facilities employees.
  
  
  
  
  

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  devicesFacilities Information Technology - Operates and maintains all Facilities computer infrastructure, on-campus Service Center, and AiM facilities management system.
  
  
  
  

  Facilities Applications Specialist
  Job ID - 59149
  Closing Date: until filled
  
  

  This position is part of the Information Technology Administration Partnership Program (ITAPP), supporting FSU Facilities on the Application Support Team. ITAPP’s mission is to create partnerships with university academic, business, and research organizations to provide information technology management expertise and assistance to help fulfill their missions and achieve their goals. The Application Support Team supports Facilities employees with issues related to various applications used by the department, specifically the AiM iWMS application.
  
  
  
  

  
  This position is part of ITS-ITAPP [Information Technology Administration Partnership Program], which delivers information technology services to the Facilities Department. This position assists the Application Support Manager in providing support for mission-critical software applications unique to the Facilities department.

  
  

  Assists in maintaining several applications that are unique and mission critical to Facilities, primarily the Integrated Work Management System, AiM. This includes setting up new users, ensuring system functionality, troubleshooting software issues, checking data integrity, and setting up new processes. Assists in the management and troubleshooting of interfaces to these applications associated with various on campus and off campus data sources. Works with departmental and campus partners to streamline or integrate processes into applications as well as ensure day to day operations function smoothly.

  
  

  Utilizes existing and authors new SQL scripts to update and batch upload data periodically within applications via TOAD. Collaborates with end users to identify needs for reports and then designs and updates those reports utilizing BIRT or other similar applications. Provides training for all levels of users both in person and virtually all of the applications utilized in Facilities.

  
  

  Documents processes to establish and ensure standardization and continuity of operations.

  
  

  Manages and assists with mobile device management utilizing JAMF or other similar applications.

  
  

  Performs duties in compliance with ITS policies, guidelines, and processes on support requests, work orders, project management, change management, and incident management. Appropriately utilizes tools following ITS standards.

   

  
  

  
  

   

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  local_floristGrounds and Landscaping Operations - Groundskeepers, arborists, horticulturists, equipment operators, and landscape design professionals maintain and enhance an attractive natural environment on campus.
  
  
  
  

  Assistant Director - Grounds
  Job ID - 58072
  Closing Date: until filled
  
  

  Responsible for managing the Various Grounds Maintenance Crews inclusive of Campus Zones 1-4, Garden Maintenance, President's Residence and various sub sections such as Turf Crew, Planting staff, Marine Lab and Landscape Inspections.
  
  
  
  

  
  

  • Supervises Zone 1-5 and Ground Maintenance Superintendents, the President's Residence and Union maintenance supervisor, Coordinates the staff and activities of these operational units and ensures all work meets departmental goals and objectives, successful turf maintenance programs, and administrative oversight of or all maintenance activities and projects. Assists his supervisors in training and oversight of employees. Serves as a member of the department senior management team. Participates in strategic planning, staffing decisions, etc. Recommends and implements policies. Maintains partnerships with other Facilities departments and others on campus. Ensures satisfactory performance of assigned sections. Communicates with appropriate supervisory personnel and HR regarding disciplinary investigations, and or commendations.
  • Provides support to the Associate Director related to Grounds Maintenance and Special Projects. Provides guidance and direction to Grounds staff involved in current and future turf and bed improvements. Recommends turf maintenance program improvement to the Associate Director and is responsible for implementation of program improvements. Observes the condition of the campus under the purview of his crews and directs each crew to task. Provides leadership and carries out corrective measures when necessary to ensure satisfactory performance. Oversees activities of contractors, vendor personnel and suppliers when necessary. Reviews and approves requests for leave and reviews time and leave records for accuracy.
  • Tours campus, inspects and assigns work as necessary. Manages special projects. Prepares costs and labor estimates as necessary. Assists with installation of designed landscape as well as aids in concept development and necessary adjustments during project installation. Maintains budgetary responsibility over assigned sections.
  • Establishes and updates necessary files, documents, records and reports related Turf and Landscape maintenance. Participates in assignments as directed by the Associate Director and Director. Operates University vehicles as necessary. Other related duties as needed.

   

  
  

  
  

   

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  Athletic Fields Specialist II
  Job ID - 59059
  Closing Date: until filled
  
  

  • Performs highly skilled work in the implementation of the maintenance of turfgrass, synthetic surfaces, clay and dirt management including moisture control, pesticide applications, disease and pest identification, irrigation system repair and scheduling, and current NCAA regulations pertaining to field layouts and management.

  
  
  
  

  • Performs infield clay dirt management utilizing rake/drag and serves as a subject matter expert on clay and dirt moisture management and repair. Responsible for the day to day maintenance of Mike Martin Field including repacking game mound and 5 bullpen mounds.
  • Performs string trimming, edging, blowing, removal of leaves, and debris, weeds and litter at Athletics Department owned fields as needed. Performs aeration, overseeding, vertical mowing, sweeping, grooming, and topdressing of fields. Responsible for installation and removal of ground covers and tarps, athletics goals and nets and flags.
  • Assists in field renovations to include grading, sodding, and irrigation repairs, grooming synthetic turf, proper setup for games, practices and outside events.

   

  
  

  
  

   

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  Commercial Equipment Operator
  Job ID - 58614
  Closing Date: 12/16/2024
  
  

  • Operates heavy equipment in order to prune and remove dead trees.

  
  
  
  

  • Operates 65 ft High Range Bucket truck, 2 - Ton Dump Truck and Front-End Loader for tree pruning and removal of dead trees.
  • Responsible for stump grinding and other duties related to tree removal and pruning.
  • Other duties as assigned.

   

  
  

  
  

   

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  buildMaintenance - Various trades technicians provide maintenance, repair, and construction services for buildings and building systems on campus.
  
  
  
  

  Carpenter I
  Job ID - 59252
  Closing Date: 12/19/2024
  
  

  • Builds, erects, installs, and repairs forms, structures, and other fixtures made from wood and other materials as needed to assist with various types of construction projects. Installs and/or repairs kitchen cabinets, vanities and shelving units along with other general carpentry duties. Repairs furniture tables, chairs, etc. Repairs and/or installs new doors and hardware. Utilizes various hand and power tools to securely build assigned projects. Assists other trades as needed, such as locksmith, plasterer and painters.

  
  
  
  

  • Operates vehicles to carry supplies and travel campus wide to perform various skilled maintenance. Loads and unloads necessary equipment and materials. Review plans and work orders to ensure correct completion of scope of work. Documents work performed and orders materials on appropriate departmental forms. Follows established safety rules and regulations and maintains a safe and clean environment. Moves necessary materials around job-site. Cleans up work site debris.
  • Responsible for security, safety and maintenance of all equipment, supplies and vehicles. Maintains tools and equipment ensuring all hand and power tools are in proper working condition and reports maintenance problems to the supervisor. Organizes and cleans assigned shop areas. Prepares requests for materials and supplies.
  • Performs additional maintenance and supervises helpers as required to include minor plaster, sheet rock repairs and replacement of floor tiles, ceramic tiles, and damaged carpet campus wide.

   

  
  

  
  

   

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  Finishes Technician (Levels 1 - 2) Multiple Vacancies
  Job ID - 59258
  Closing Date: 12/19/2024
  
  

  The Facilities department offers career ladders for many of our positions which allow tenured employees promotional opportunities within their job. The successful candidate will be hired at the most appropriate level of Finishes Technician, based on education and experience.
  
  
  
  

  
  

  • Responsible for performing repairs and replacements of floor tiles, ceramic tiles, and damaged carpet campus wide. Performs minor plaster and sheet rock repairs which may include minor carpentry maintenance. Utilizes various hand and power tools to securely build assigned projects. Assists other trades as needed such as painting, carpentry, and locksmiths.
  • Operates vehicles to carry supplies and travel campus wide to perform various skilled maintenance. Loads and unloads necessary equipment and materials. Review plans and work orders to ensure correct completion of scope of work. Documents work performed and orders materials on appropriate departmental forms. Follows established safety rules and regulations and maintains a safe and clean environment. Moves necessary materials around job-site. Cleans up work site debris.
  • Responsible for security, safety and maintenance of all equipment, supplies and vehicles. Maintains tools and equipment ensuring all hand and power tools are in proper working condition and reports maintenance problems to the supervisor. Organizes and cleans assigned shop areas. Prepares requests for materials and supplies.
  • Performs additional maintenance and supervises helpers as required to include general trades, minor carpentry tasks, painting, and lock hardware.

   

  
  

  
  

   

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  Painter (Multiple Vacancies)
  Job ID - 59015
  Closing Date: 12/19/2024
  
  

  Duties in part, will include plastering, hard coat, mixing compound, prepares surfaces for painting, uses paint remover, sanders, sandpaper, vacuum cleaners, chemicals and cleaning materials, Caulks, spackles and patches surfaces as required.
  
  
  
  

  
  Using spray, brush or roller method, undercoats and paints building interior and exterior. Sprays waterproofing on exterior surfaces or buildings. Refinish surfaces of wood furniture, glaze windows and doors and assembles scaffolds used in painting work.

  
  

  Cleans and repairs painting equipment, orders supplies and equipment. Maintains small level of working stock. Applies epoxy coatings to walls and floors of showers, patios, walkways for waterproofing and/or resurfacing purposes. Supervision of OPS painters and trades helpers to accomplish painting and surface preparation campus wide. Provides supplies, equipment for assistants and performs other maintenance work as assigned by Supervisor including installation of locks & cylinders.

  
  

  Replacement of cove base, ceramic and VCT tile.

   

  
  

  
  

   

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  brushMaster Craftsman Studio - Designers, sculptors, and artisans dedicated to fabrication and art installations that reflect the heritage and culture of the university and public commissions.
  
  
  
  

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  corporate_fareOperations
  
  
  
  
  

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  local_convenience_storeService Center - Facilitate the collection and transmission of service requests for students, faculty, and staff on campus.
  
  
  
  

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  powerSustainability - Educate and engage the campus community to develop a culture of environmental care through climate action, waste minimization, and resource stewardship.
  
  
  
  

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  wb_incandescentUtilities & Engineering Services - Engineers and technicians control and manage utility services across campus, including steam, chilled water, electricity, domestic water, sanitary sewer, and natural gas.
  
  
  
  

  BAS Network Architect
  Job ID - 58489
  Closing Date: until filled
  
  

  Manages, provides administrative direction, and coordinates staff and activities related to the design, development, installation, and programming of the University's Building Automation System network.
  
  
  
  

  
  Develops, analyzes and evaluates the technology management plan for the University's Building Automation System (BAS) network. The technology management plan includes, but is not limited to, developing the campus wide migration plan to Siemens Desigo CC building management software platform; developing and maintaining network system standards for new designs, enhanced graphics, local alarms, remote notification alarming (RENO), fault diagnostics and detection (FDD) and hardware upgrades including field panels, instrumentation devices, metering equipment and servers. Manages the BAS software, applications, programming and support. Coordinates with FSU-ITS and Facilities ITS for the management of the servers loading and balancing, IP addresses, operational and historian databases, etc. Plans and organizes all facets of the day-to-day division activities to meet short- and long-range goals and objectives.
  
  

  Participates in development, implementation and maintenance of policies, objectives and short-and-long-range planning including, but not limited to, 5-10-20 Year Master Plans, Utilities Capital Plan, Operations & Maintenance Capital Plan, departmental budget planning, equipment deployment and personnel allocation. Serves as a member of the department's senior management team participating in strategic planning to develop and implement projects and programs to assist in accomplishing the established goals for Central Utilities. Assists in decision-making in emergency situations affecting critical components of the university. Serves as a liaison to develop and maintain partnerships throughout the University. Makes recommendations and participates in the planning and implementation of new technologies, processes or procedures to enhance the safety, reliability and efficiency of campus systems including but not limited to Building Automation, Laboratory Controls and District Energy systems.
  
  

  Oversees the supervision of personnel, work allocation, training, and problem resolution. Conducts employee performance reviews and makes recommendations for personnel actions. Serves as a hiring manager with responsibilities to recruit, hire and train. Motivates employees to achieve peak productivity and performance. Oversight of managing the BAS team career pathway/ladder for skilled staff along with BAS intern program. Ensures departmental activities conform to fiscal, budgetary, and planning objectives. Oversees the implementation of safety and training programs to ensure departmental compliance with established safety policies, procedures, and regulations. Ensure that all employees are properly trained in environmental and safety regulations in order to remain in compliance with all Federal, State, local, and University environmental and safety regulations. Reviews policies and procedures related to building codes, environmental issues, hazardous materials, and safety standards.
  
  

  Acts as a project coordinator by providing estimates, producing design criteria specifications, and supervising Utility Department BAS construction projects. Maintains, updates, and publishes the controls section of the FSU design guidelines. Reviews control systems designs and specifications for all minor and major projects that are performed by third party engineering consultants for compliance with FSU design guidelines, sound engineering practices, cost effectiveness, energy efficiency and maintainability. Coordinates with FSU Engineering, Operations & Maintenance and third-party engineering and commissioning consultants to ensure that the Building Automation Control system is in compliance with the network system standards for hardware, programming, alarms, schedules, graphics, and life-cycle management. Reviews, evaluates, and assists with commissioning activities to ensure that the HVAC systems meet the design intent.
  
  

  Serves as contract manager for the University wide Building Automation System service agreement. Develops Intent-To-Negotiate documentation to establish the terms and conditions of the service contract and coordinates with FSU Procurement to solicit the vendor’s services and serves as a member of the contract selection committee. Responsible for the daily management of the service contract vendor personnel to ensure compliance with contract requirements, as well as adherence to network system standards.
  
  

  Develops building automation, mechanical, energy and utilities related commissioning programs, projects including development, implementation, evaluation, analysis, 3rd party coordination and maintenance planning. Includes development of utilities metering reporting and calibration program.
  
  

   

  
  

   

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  deleteWaste Management - Manage recycling and waste disposal throughout campus.